University of Oregon students and employees are required to be fully vaccinated against COVID-19 or request an exemption. This public health measure at the UO is a critical step in reducing the potential for serious illness.
UO COVID-19 Vaccination Requirement
What You Need to Know
- UO requires students and employees to be fully vaccinated against COVID-19 or request an exemption and test weekly. Students and employees may seek an exemption to the vaccination requirement.
- Unvaccinated or partially vaccinated UO students and employees, those who choose an exemption, and newly hired employees who have not completed the vaccination requirement process are required to take part in weekly COVID-19 testing.
- For Employees: the deadline for the federal vaccination requirement has been extended to January 14, 2022.
- Newly registered students should use myUOHealth to record their vaccine(s) or request an exemption.
- Newly hired employees should complete a secure online form and upload documentation of vaccination or a medical or religious exemption request form. The online form is mobile-friendly and can be completed using any device.
- Information on UO employee and student vaccination rates is updated on a weekly basis.
Take Action Now
Students and employees comply with the COVID-19 vaccination requirement using separate process:
University of Oregon students and employees began arriving early on foot, bicycle and by car for the first of four University of Oregon COVID-19 vaccination clinics on April 21 at Autzen Stadium.
Are UO students and employees required to be vaccinated for COVID-19?
Yes. The UO required students and employees who learn, work, or live on UO campuses and property to be fully vaccinated or request a vaccine exemption prior to the start of the fall 2021 academic term. The UO will recognize exemption requests. Unvaccinated and partially vaccinated UO students and employees, those who choose an exemption, and newly hired employees who have not completed the vaccination requirement process are required to take part in weekly COVID-19 testing among other additional safety measures. Full details on the process for complying with the UO’s COVID-19 vaccination requirement are available on the Student Vaccination webpage and the Employee Vaccination webpage.
Can I seek an exemption to the university’s COVID-19 vaccine requirement?
Yes. UO will recognize both medical and non-medical exemptions to the vaccine requirement, consistent with state law. Note that as of August 23, 2021, the FDA has fully approved the Pfizer vaccine.
Employees and students who seek an exemption must complete the Oregon Health Authority COVID-19 vaccine exemption education module and acknowledge that they will be expected to continue taking additional safety measures as required for unvaccinated individuals.
Unvaccinated and partially vaccinated UO students and employees, those who choose an exemption, and newly hired employees who have not completed the vaccination requirement process are required to take part in weekly COVID-19 testing among other additional safety measures. The weekly testing requirement took effect the week of September 27. Students and employees who are required to test will be notified by email.
How do I submit my proof of COVID-19 vaccination or request an exemption?
There may be similar, separate processes within employee groups such as graduate employees, student employees, courtesy and emeritus faculty, and agency temporary employees. Please refer to the compliance action chart for more information.
See the "What if I lose my vaccine card" section if you cannot find your vaccine card.
What were the deadlines for completing the COVID-19 vaccination requirement process?
- School of Law faculty and staff - August 13
- Law school JD and LLM students - August 13
- Residence hall students - upon move-in but no later than September 14
- All employees outside of the Law School - September 17
- All other students – September 27
- Federal requirement for all employees extended to January 14, 2022
Who will have access to my COVID-19 vaccination-related information – vaccinated or exemption status?
Only a limited number of university employees have access to the information provided by employees or students in response to the university’s COVID-19 vaccination requirement. In general, the information will be disclosed only to employees who have a legitimate need to know the information in order to carry out the University’s compliance and public health requirements, for example to assist employees and students with completing the required form, to assist with compliance efforts including mandatory testing protocols, and to provide verification of compliance to state and local public health officials, if requested.
The university may also release unidentifiable aggregated data showing the percentage of students and employees who are vaccinated.
The university treats the information it collects on vaccination status and exemptions as sensitive personal information subject to applicable personnel policies such as the faculty records rule. The information is maintained in a private database with restricted access.
If you choose an exemption to the vaccination requirement, you are required to test weekly for COVID-19. Unit leaders receive a list each week of those who are required to participate in the weekly testing so they can assist with the management of this important safety protocol. Administering the testing program relies on coordination with unit leadership and supervisors for scheduling and oversight purposes, and it is consistent with the supervisor’s role in managing campus safety expectations and ensuring compliance with policies and procedures. These are legitimate needs as they require supervisors to work on behalf of IMT to protect health and safety by ensuring compliance with the testing protocol.
Supervisors have been notified of the sensitive nature of this personal information. They are directed to maintain the information as confidential and use it only for permissible purposes including compliance.
I am not fully vaccinated, but I intend to get vaccinated. What should I do?
Students: You should submit the online form selecting the exemption option in order to comply with the vaccination requirement process. Once you are fully vaccinated, submit a new online form reporting your vaccination status. The new form will replace the previous submission.
Employees: You should complete your vaccination series to become fully vaccinated. Submit the online form to enter your current status. You will be contacted about next steps. If you have questions please email firstname.lastname@example.org.
What will happen if I do not complete the COVID-19 vaccination requirement process prior to the deadline?
The COVID-19 vaccination regulation is a university-wide requirement.
Students who do not submit their vaccination records through the myUOHealth portal by September 27 deadline will not be allowed to attend classes at the UO. All non-compliant students will also be subject to a registration hold on Tuesday, September 28, and dis-enrollment from university classes at the end of Week 1.
Employees who do not complete the federal vaccination requirement form by January 14, 2022 will be contacted to take immediate action to comply. Failure to comply may result in disciplinary action up to and including termination. Follow up, discussion, and disciplinary action will begin immediately following the deadline.
If I chose to be exempted from receiving a COVID-19 vaccination, what additional health precautions may I be required to take while on UO property?
Unvaccinated or partially vaccinated employees and students, those who choose an exemption, and newly hired employees who have not complete the vaccination requirement process are required to take part in weekly COVID-19 testing as well as additional COVID-19 safety measures.
The weekly testing requirement took effect on Monday, September 27, the first day of fall term classes. The free COVID-19 testing is conducted on the Eugene campus by the UO Monitoring and Assessment Program. The PCR test uses a non-invasive saliva sample. Those who study and work in Charleston or Portland receive testing kits for self-collection. The kits are sent to Eugene for analysis and resulting.
Can students who choose a vaccination exemption study remotely for fall term?
No. Most classes will be offered in-person only, without a concurrent virtual option. We will also offer select sections of online courses as we did pre-pandemic.
Unvaccinated and partially vaccinated employees and students will be required to take additional COVID-19 safety measures. These measures may include wearing face coverings, distancing from others, COVID-19 testing, isolating or quarantining if they are exposed to or contract COVID-19, or other public health measures.
We recognize that some students or instructors with disabilities or certain medical needs may require accommodations, which should be sought through Human Resources for employees and the Accessible Education Center for students.
If I request an exemption, and later I decide to get vaccinated, can I change my status?
I'm a parent and I want to ensure my student's vaccine records are up to date. How do I do that?
Due to privacy laws, the UO cannot check the status of your student's vaccine records for you. Instead, please have your student login to the myUOHealth Portal using their Duck ID and password. Then click on the "Immunization" tab and allow the system to load. Have your student use the arrows at the end of the blue bar that reads "COVID-19 Vaccine" to open the drop down menu to check to see if their vaccines are listed and are "verified." There may be an overall "Not Compliant" message in the tab so it's important to have your student make sure that all required vaccines are entered in addition to the COVID-19 vaccine, and that they also complete the Tuberculosis Screening Questionnaire located in the "Forms" tab.
How did the university reach this decision to require COVID-19 vaccinations?
University leadership consulted with experts and stakeholders including students, faculty, and staff before making this decision. It is based on scientific data that shows the COVID-19 vaccine effectively eliminates death or serious illness in nearly all COVID-19 infections.
Requiring vaccines, combined with other prevention measures, will help the university reach the highest level of protection possible, reduce infections, limit many of the disruptions of COVID-19, and safeguard the community. It will also allow students, faculty, and staff to return to the in-person and on-campus experience that is the cornerstone of academic success, student experience and research innovation.
Who do I contact if I have questions?
Students: Please email email@example.com if you have questions.
Employees: Please first contact your supervisor or your unit’s HR Partner with questions. If they are unable to assist you, questions related to the online form or submission of your information can be directed to firstname.lastname@example.org. For all other questions, contact Employee & Labor Relations at email@example.com.
Will the UO accept vaccines other than those approved for use in the US?
The UO will accept any COVID-19 vaccine that has been approved by the World Health Organization (WHO). In keeping with the CDC’s clinical considerations guidance, those who’ve received a vaccine that has not been approved by the WHO will be offered a US-approved vaccine.
Does the UO’s COVID-19 vaccination requirement violate HIPAA laws?
The Health Insurance Portability and Accountability Act, or HIPAA, is a law that prevents health care professionals from sharing private health information without the patient’s permission. Generally, the law pertains to a health-care setting. It does not prohibit the UO, or other institutions or businesses, from setting a policy that requires people to disclose their own vaccination status. Individuals can then choose whether to disclose by showing proof of vaccination.
For more information for international students related to the vaccine requirement and verification, as well as related travel questions, see International Student and Scholar Services’ Frequently Asked Questions.
Student Vaccination Requirement Questions
I am a student and I already uploaded my vaccination records to MyUOHealth. Do I need to do that again for winter term?
No. Students only need to upload their vaccination records once.
What will happen if a UO student does not meet the vaccination requirement by uploading their vaccination card or seeking an exemption before the start of fall term?
Students who do not submit their vaccination records through the myUOHealth portal by the September 27 deadline will not be allowed to attend classes at the UO. All non-compliant students will also be subject to a registration hold on Tuesday, September 28, and disenrollment from university classes at the end of Week 1.
If a hold has been placed on my student record, what is the process for removing it?
Students who receive a hold on their records must comply with vaccination recording requirements and either upload their vaccination records or seek an exemption by visiting the myUOHealth portal. Once you have completed the vaccination recording process, the hold on your account will be removed as soon as possible.
Does the federal vaccination requirement apply to all students?
No. The federal vaccination requirement applies to employees only. Therefore only student employees and graduate employees are included at this time.
Employee Vaccination Requirement Questions
Who is required to complete the COVID-19 vaccination requirement form? Who are considered federal contractors?
All faculty, officers of administration, classified employees, UO temporary employees, graduate employees, and student employees must complete the online COVID-19 vaccination requirement form and submit documentation. Newly hired employees must complete the requirement within 30 days of their start date. There are some additional groups that will be handled separately; detailed information can be found on the Employee Vaccination Requirement Process webpage.
The federal vaccination requirement applies to employees of entities with federal contracts, which includes the University of Oregon. The federal regulation applies to all employees in the entire workplace setting.
I work fully remotely; am I required to complete this process?
Yes. All faculty, officers of administration, classified employees, UO temporary employees, graduate employees and student employees must complete the online COVID-19 vaccination requirement form and submit documentation, including those who work fully remotely (such as in another state.) More information can be found on the Employee Vaccination Requirement Process webpage.
Does the federal vaccination requirement apply to all students?
No. The federal vaccination requirement applies to employees only. Therefore only student employees and graduate employees are included at this time.
Who does not need to complete the additional federal requirement process?
Agency temporary employees, courtesy faculty, volunteers, emeritus faculty, campus associates (unpaid appointments), postdocs and graduate students paid on external fellowships.
UO health care and K-12 education workers who complied with the OHA temporary rule. The OHA process meets federal requirements.
If I was vaccinated at a UO-hosted vaccination clinic, such as Autzen Stadium or Matthew Knight Arena, am I still required to complete this process?
Yes. Regardless of where you received your COVID-19 vaccination, you are required to complete the process.
Do I need to provide a copy of my vaccination card or any other proof of vaccination in order to complete the process?
Yes, to meet current federal requirements you will need to upload a copy of your vaccination card or other official documentation that includes the type of vaccine administered, date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine(s).
What if I lost my vaccination card?
You may submit an alternative type of documentation listed below. Official documentation must include the type of vaccine administered, date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine(s). Pdf and jpg versions will be accepted.
Alternative proof of vaccination can include:
- A copy of the record of immunization from a health care provider or pharmacy
- A copy of medical records documenting the vaccination
- A copy of immunization records from a public health or state immunization information system
To replace a lost card, individuals vaccinated in Oregon should submit an Adult Record Request through the Oregon Health Authority. You may also be able to request a copy of your immunization records through your primary health care provider.
If you received your vaccination out of state, the Centers for Disease Control and Prevention (CDC) recommends contacting your state health department's immunization information system; your information should be added tot hat registry when you get vaccinated.
I made a mistake when uploading documents. What should I do?
Complete the original submission. You will be contacted if you need to resubmit documents.
I have two cards, one for each dose. How should I upload these?
Upload one card as the front and one card as the back.
Can I seek an exemption to the UO COVID-19 vaccine requirement?
Yes. The federal requirement allows for religious or medical exemptions.
What documents/proof are required for a religious or medical exemption?
For a religious exemption, an individual must fill out and sign the COVID-19 Religious Exemption Request Form. The exemption request must be on the basis of a sincerely held religious belief and must include a statement describing the way in which the vaccination requirement conflicts with the religious observance, practice, or belief of the individual.
For a medical exemption, an individual and their healthcare provider must fill out and sign the COVID-19 Medical Exemption Request Form. The health care provider must certify that the individual has a physical or mental impairment that limits the individual's ability to receive a COVID-19 vaccination based on a specified medical condition.
Who will review and approve my exemption request?
The information will be disclosed only to a limited number of employees who have a legitimate need to know the information in order to carry out the university's compliance with the federal order. They will review the information and documentation in accordance with the established criteria to confirm approval. An employee will be contacted if further information is need to meet the criteria for approval.
The university treats the information it collects for COVID-19 vaccination exemption as sensitive personal information subject to applicable personnel policies such as the faculty records rule. The information is maintained in a private database with restricted access.
What is the time frame for acceptance of exemptions?
Upon receipt they will be reviewed in a timely manner and confirmation of approval will be provided within 2-3 business days.
What if I am partially vaccinated?
Please complete your vaccination series to become fully vaccinated. Complete the online form to enter your current status and you will be contacted about next steps. If you have questions email firstname.lastname@example.org.
What will happen if a UO employee does not complete the federal vaccination requirement process?
Employees who have not completed the federal vaccination requirement process by January 14, 2022 will be contacted to take immediate action to comply. Failure to comply may result in disciplinary action up to and including termination.
General Vaccine Questions
Where can I get a vaccine?
You can receive a free COVID-19 vaccine through a county public health agency, pharmacy, or health care provider. Those living in Lane County can go to a Lane County Public Health clinic.
Will the UO be offering vaccinations to faculty, staff, and students?
The UO hosted several vaccination clinics for students and employees in spring 2021. The university may hold clinics on campus, but those details are not finalized. Individual are encouraged to receive a vaccination from their local pharmacy, health-care provider, or public health authority in their county as soon as possible.
Why is it important for everyone who is eligible to be vaccinated?
The vaccine allows your body’s immune system to develop an antibody response that may protect you from getting sick, or developing a severe illness if you do contract COVID-19. Clinical trials have shown the COVID-19 vaccines are safe and effective, and an important step in stopping the pandemic.
I was just vaccinated. If I take a COVID-19 test, will I test positive or get a false-positive result?
No. None of the COVID-19 vaccines currently in use or in clinical trials in the United States can cause you to test positive on COVID-19 viral tests (e.g., qPCR test used by MAP and most providers). Viral tests are used to see if you have a current infection. Antibody tests indicate you had a previous infection and that you may have some level of protection against the virus. Experts are currently looking at how COVID-19 vaccination may affect antibody testing results. (Source: CDC)
What does it mean to be “fully vaccinated”?
You are considered “fully vaccinated” after:
- 14 days after receiving a one-dose COVID-19 vaccine.
- 14 days after the second dose of a two-dose COVID-19 vaccine.
Vaccinations administered outside of the US must be “EOI accepted” by the World Health Association and have a fully completed series according to the manufacturer of the vaccine.
Does being vaccinated mean I no longer need to be tested for COVID-19?
A person who is vaccinated can still contract COVID-19, so vaccination status has no bearing on your need to be tested if you develop symptoms of the virus or on the community benefit of asymptomatic testing. According to the CDC, the COVID-19 vaccination works by teaching your immune system how to recognize and fight the virus that causes COVID-19, and this protects you from getting sick with COVID-19 or as sick as you might without the vaccine. The UO’s Monitoring and Assessment Program will continue to offer free COVID-19 asymptomatic testing opportunities for all UO employees, students, and Eugene/Springfield community members, regardless of their vaccination status.
Do I need to still to wear a face covering if I have been fully vaccinated?
Face coverings are required indoors in all UO facilities regardless of vaccination status. Face coverings can be removed when in an area specifically designated for eating. Face coverings must fully cover the nose and mouth. Mesh masks, lace masks, and other face coverings with openings, valves, holes, vents, or other visible gaps in the design or material are not in compliance with this policy. Face coverings are required outdoors when physical distance cannot be maintained. See the COVID-19 regulations page for additional guidance and requirements.
Will I feel sick after my first, second, or booster dose?
After getting vaccinated, you may have some side effects, which are normal signs that your body is building protection. The most common side effects are pain and swelling in the arm where you received the shot. Side effects differ from person to person. You may have fever, chills, tiredness, and headache. These side effects may affect your ability to do daily activities, but they should go away in a few days. Learn more about what to expect after getting a COVID-19 vaccine. Please consider the possibility of a reaction as you register and arrange your schedule. Review Leave options and FAQs around how you can use paid sick leave. The CDC offers more information here about side effects.
What if I lose my vaccine card?
Tip: Take a picture of your card after receiving your first dose. This way, if it is misplaced or lost, you can use it when you arrive to the clinic to receive your second dose or as proof of vaccination for entry at designated events.
The UO cannot process a request for a replacement vaccine card, although students can still get their second shot without a card. To replace a lost card, individuals vaccinated in Oregon should submit an Adult Record Request through the Oregon Health Authority.
If you received your vaccination out of state, the Centers for Disease Control and Prevention (CDC) recommends contacting your state health department's immunization information system; your info should be added to that registry when you get vaccinated.
Am I completely immune from COVID-19 after I receive both doses of the vaccine?
No. Treat this vaccine like any other. You are never completely immune, but studies show that with COVID-19 vaccines, you have a significantly higher chance of fighting targeted viruses that attempt to enter your body two weeks after your second – or final – dose.
Where can I get more information about the COVID-19 vaccines?
The CDC has published important information regarding the recommended vaccines. Find more facts about COVID-19 vaccines.
Booster Shot Questions
Am I required to get a booster shot to meet the UO vaccine requirement or to be considered fully vaccinated?
Not at this time.
Who should get booster shots?
Per the CDC, individuals over 18 should get a booster shot:
- At least 6 months after the second dose of a Pfizer or Moderna vaccine.
- At least 2 months after the initial dose of a Johnson and Johnson/Janssen vaccine.
Where can I get a booster shot?
COVID-19 vaccines are available in the Eugene/Springfield community. Lane County Public Health is offering booster shot clinics and provides a list of additional places, including healthcare providers and pharmacies, that offer COVID-19 vaccinations.
Does the booster shot need to be the same vaccine I received previously?
No. According to the CDC, any COVID-19 vaccine authorized in the US can be used as a booster shot regardless of the initial vaccine type (Pfizer, Moderna, J&J).