University of Oregon students and employees are required to be up to date on COVID-19 vaccines or request an exemption. This public health measure at the UO is a critical step in reducing the potential for serious illness.
UO COVID-19 Vaccination Requirement
What You Need to Know
- The UO requires students, faculty, and staff to be up to date on COVID-19 vaccines including receiving a booster shot when eligible. There is an option for requesting an exemption to the requirement.
- COVID-19 vaccines are available at public health clinics, pharmacies, and through health care providers.
- Details about vaccine reporting are available on the Student and Employee vaccination requirement webpages.
- Newly registered students should use myUOHealth to record their vaccine(s) or request an exemption.
- Newly hired employees should complete a secure online form and upload documentation of vaccination or a medical or religious exemption request form. The online form is mobile-friendly and can be completed using any device.
- Newly registered students should use myUOHealth to record their vaccine(s) or request an exemption.
Take Action Now
Students and employees comply with the COVID-19 vaccination requirement using separate processes.
University of Oregon students and employees began arriving early on foot, bicycle and by car for the first of four University of Oregon COVID-19 vaccination clinics on April 21, 2021 at Autzen Stadium.
Are UO students and employees required to be vaccinated for COVID-19?
Yes. The UO requires students and employees who learn, work, or live on UO campuses and property to be up to date or request a vaccine exemption. This includes a booster shot when eligible. The UO will recognize exemption requests.
Note that as of August 23, 2021, the FDA has fully approved the Pfizer vaccine and as of January 31, 2022 the Moderna vaccine has been fully approved by the FDA.
Can I seek an exemption to the university’s COVID-19 vaccine requirement?
Yes. UO will recognize both medical and non-medical exemptions to the vaccine requirement, consistent with state law.
How do I submit my proof of COVID-19 vaccination or request an exemption?
UO Employees: Upload documentation and submit your information using this web form. Use this form if requesting an exemption from the booster shot requirement only. Additional information is available on the Employee Vaccination webpage.
I received a vaccine outside of the U.S. (or vaccine other than Pfizer/Moderna/J&J), is the booster shot eligibility/requirement different for me?
If you completed a WHO listed vaccine series, the CDC recommends a Pfizer booster shot at least 5 months after completing your primary series. The CDC provides additional information for individuals who received COVID-19 vaccines outside the US. For specific questions or concerns, contact your health care provider.
Is a second booster required under the UO's vaccine requirement?
No. At this time the UO vaccine requirement is for a primary series of a COVID-19 vaccine and one booster shot when eligible. We encourage individuals to check with their health care provider for guidance about whether to receive additional boosters.
What if my vaccination card is lost or damaged?
To report vaccine status, you may submit an alternative type of documentation listed below. Official documentation must include the type of vaccine administered, date(s) of administration, and the name of the healthcare professional(s) or clinic site(s) administering the vaccine(s). Pdf and jpg versions will be accepted.
Alternative proof of vaccination can include:
- A copy of the record of immunization from a health care provider or pharmacy
- A copy of medical records documenting the vaccination
- A copy of immunization records from a public health or state immunization information system
To replace a lost card, contact your health care provider or the pharmacy/clinic where you received the vaccine. Individuals vaccinated in Oregon can submit an Adult Record Request through the Oregon Health Authority. You may also be able to request a copy of your immunization records through your primary healthcare provider.
If you received your vaccination out of state, the Centers for Disease Control and Prevention (CDC) recommends contacting your state health department's immunization information system. Your information should be added to that registry when you get vaccinated.
Tip: Take a picture of your card after receiving each dose. This way, if it is misplaced, lost, or damaged you can use it when you arrive to the clinic to receive additional doses or as proof of vaccination.
Who will have access to my COVID-19 vaccination-related information – vaccinated or exemption status?
Only a limited number of university employees have access to the information provided by employees or students in response to the university’s COVID-19 vaccination requirement. In general, the information will be disclosed only to employees who have a legitimate need to know the information in order to carry out the University’s compliance and public health requirements, for example to assist employees and students with completing the required form, to assist with compliance efforts including mandatory testing protocols, and to provide verification of compliance to state and local public health officials, if requested.
The university may also release unidentifiable aggregated data showing the percentage of students and employees who are vaccinated.
The university treats the information it collects on vaccination status and exemptions as sensitive personal information subject to applicable personnel policies such as the faculty records rule. The information is maintained in a private database with restricted access.
Supervisors have been notified of the sensitive nature of this personal information. They are directed to maintain the information as confidential and use it only for permissible purposes including compliance.
If I request an exemption, and later I decide to get vaccinated, can I change my status?
Yes. Employees can resubmit vaccine information using the same form and uploading a copy of their vaccine card, and their status will be updated. Students can resubmit vaccine information using the steps outlined to upload vaccine records.
If I chose to be exempted from receiving a COVID-19 vaccination, what additional health precautions may I be required to take while on UO property?
Unvaccinated UO students and employees, those who have not completed a primary vaccine series, those who choose an exemption, and newly hired employees who have not completed the vaccination requirement process may be required to take part in weekly COVID-19 testing among other additional safety measures.
The weekly testing requirement took effect on Monday, September 27, the first day of fall term classes. The free COVID-19 testing is conducted on the Eugene campus by the UO Monitoring and Assessment Program. The PCR test uses a non-invasive saliva sample. Those who study and work in Charleston or Portland receive testing kits for self-collection. The kits are sent to Eugene for analysis and resulting.
I received primary doses of a vaccine. Is there an option to request an exemption from the booster shot requirement?
How did the university reach the decision to require COVID-19 vaccinations?
University leadership consulted with the local public health authority and stakeholders including students, faculty, and staff before making this decision. It is based on scientific data that shows the COVID-19 vaccine effectively eliminates death or serious illness in nearly all COVID-19 infections.
Requiring vaccines, combined with other prevention measures, help the university reach the highest level of protection possible, reduce infections, limit many of the disruptions of COVID-19, and safeguard the community. It also allows students, faculty, and staff to have the in-person and on-campus experience that is the cornerstone of academic success, student experience, and research innovation.
Will the UO accept vaccines other than those approved for use in the US?
The UO will accept any COVID-19 vaccine that has been approved by the World Health Organization (WHO). In keeping with the CDC’s clinical considerations guidance, individuals who have received a vaccine that has not been approved by the WHO will be offered a US-approved vaccine.
For more information for international students related to the vaccine requirement and verification, as well as related travel questions, see International Student and Scholar Services’ Frequently Asked Questions.
Does the UO’s COVID-19 vaccination requirement violate HIPAA laws?
The Health Insurance Portability and Accountability Act, or HIPAA, is a law that prevents health care professionals from sharing private health information without the patient’s permission. Generally, the law pertains to a health-care setting. It does not prohibit the UO, or other institutions or businesses, from setting a policy that requires people to disclose their own vaccination status. Individuals can then choose whether to disclose by showing proof of vaccination.
What are the deadlines for completing the COVID-19 vaccination requirement process?Student vaccine deadlines are listed on the University Health Services website. Newly hired employees must complete the requirement within 30 days of their start date.
Who do I contact if I have questions?
Students: Please email email@example.com if you have questions.
Employees: Please first contact your supervisor or your unit’s HR Partner with questions. If they are unable to assist you, questions related to the online form or submission of your information can be directed to firstname.lastname@example.org. For all other questions, contact Employee & Labor Relations at email@example.com.
Student Vaccination Requirement Questions
I'm a parent and I want to ensure my student's vaccine records are up to date. How do I do that?
Due to privacy laws, the UO cannot check the status of your student's vaccine records for you. Instead, please have your student login to the myUOHealth Portal using their Duck ID and password. Then click on the "Immunization" tab and allow the system to load. Have your student use the arrows at the end of the blue bar that reads "COVID-19 Vaccine" to open the drop down menu to check to see if their vaccines are listed and are "verified." There may be an overall "Not Compliant" message in the tab so it's important to have your student make sure that all required vaccines are entered in addition to the COVID-19 vaccine, and that they also complete the Tuberculosis Screening Questionnaire located in the "Forms" tab.
If a hold has been placed on my student record, what is the process for removing it?
Students who receive a hold on their records must comply with vaccination recording requirements and either upload their vaccination records or seek an exemption by visiting the myUOHealth portal. Once you have completed the vaccination recording process, the hold on your account will be removed as soon as possible.
Employee Vaccination Requirement Questions
Who is required to complete the COVID-19 vaccination requirement form?
All faculty, officers of administration, classified employees, UO temporary employees, graduate employees, and student employees must complete the online COVID-19 vaccination requirement form and submit documentation. Newly hired employees must complete the requirement within 30 days of their start date. There are some additional groups that will be handled separately; detailed information can be found on the Employee Vaccination Requirement Process webpage.
I work fully remotely. Am I required to complete the vaccination requirement?
Yes. All faculty, officers of administration, classified employees, UO temporary employees, graduate employees and student employees must complete the online COVID-19 vaccination requirement form and submit documentation, including those who work fully remotely (such as in another state.) More information can be found on the Employee Vaccination Requirement Process webpage.
Do I need to provide a copy of my vaccination card or any other proof of vaccination in order to complete the process?
Yes, you will need to upload a copy of your vaccination card or other official documentation that includes the type of vaccine administered, date(s) of administration, and the name of the health care professional(s) or clinic site(s) administering the vaccine(s).
I made a mistake when uploading documents. What should I do?
Complete the original submission. You will be contacted if you need to resubmit documents.
I have two cards, one for each dose. How should I upload these?
Upload one card as the front and one card as the back.
Can I seek an exemption to the UO COVID-19 vaccine requirement?
Yes. UO will recognize both medical and non-medical exemptions to the vaccine requirement, consistent with state law. For primary vaccination reporting, per federal requirements, exemptions are allowed for medical and religious reasons only.
What documents/proof are required for a religious or medical exemption?
For a religious exemption, an individual must fill out and sign the COVID-19 Religious Exemption Request Form. The exemption request must be on the basis of a sincerely held religious belief and must include a statement describing the way in which the vaccination requirement conflicts with the religious observance, practice, or belief of the individual.
For a medical exemption, an individual and their healthcare provider must fill out and sign the COVID-19 Medical Exemption Request Form. The health care provider must certify that the individual has a physical or mental impairment that limits the individual's ability to receive a COVID-19 vaccination based on a specified medical condition.
Who will review and approve my exemption request?
The information will be disclosed only to a limited number of employees who have a legitimate need to know the information in order to carry out the university's compliance with the federal order. They will review the information and documentation in accordance with the established criteria to confirm approval. An employee will be contacted if further information is need to meet the criteria for approval.
The university treats the information it collects for COVID-19 vaccination exemption as sensitive personal information subject to applicable personnel policies such as the faculty records rule. The information is maintained in a private database with restricted access.
What is the time frame for acceptance of exemptions?
Upon receipt they will be reviewed in a timely manner and confirmation of approval will be provided within 5-10 business days.
What if I am partially vaccinated?
Please complete your vaccination series to become up to date. Complete the online form to enter your current status. Once you are up to date resubmit the online form and upload a copy of your vaccine card. If you have questions email firstname.lastname@example.org.
General Vaccine Questions
Where can I get a vaccine or booster shot?
COVID-19 vaccines are available in the Eugene/Springfield community through pharmacies, health care providers, and public health vaccine clinics. To avoid long wait times, please check with your health care provider or pharmacy to find out if they have COVID-19 vaccines available.
If you are outside of the Lane County area, check with local public health agencies, pharmacies, or healthcare providers about booster shot options and appointments in your area.
Will the UO be offering vaccinations to faculty, staff, and students?
The UO hosted several vaccination clinics for students and employees in spring 2021. Individuals are encouraged to receive a vaccination from their local pharmacy, healthcare provider, or public health authority in their county as soon as possible.
Why is it important for everyone to be up to date on COVID-19 vaccines?
Vaccines allow your body’s immune system to develop an antibody response that may protect you from getting sick, or developing a severe illness if you do contract COVID-19. COVID-19 vaccines are safe and effective, and an important step in stopping the pandemic.
I was just vaccinated. If I take a COVID-19 test, will I test positive or get a false-positive result?
None of the COVID-19 vaccines currently in use in the United States can cause you to test positive on COVID-19 viral tests (e.g., qPCR test used by MAP and most providers). Viral tests are used to see if you have a current infection. In contrast antibody tests indicate the presence of antibodies which could mean you had a previous infection and that you may have some level of protection against the virus. Vaccination may result in a positive antibody test, but will not result in a positive viral test. (Source: CDC)
What does it mean to be “up to date”?
"Up to date" is a CDC vaccination status. You are considered “up to date” on COVID-19 vaccines when you:
- Received a booster shot, or
- Completed the primary series of Pfizer or Moderna within the last five months,
- Completed the primary dose of Johnson and Johnson/Janssen within the last two months.
The CDC provides additional guidance for moderately and severely immunocompromised individuals.
Vaccinations administered outside of the US must be “EOI accepted” by the World Health Association and have a fully completed series according to the manufacturer of the vaccine.
Does being vaccinated mean I no longer need to be tested for COVID-19?
A person who is vaccinated can still contract COVID-19, so vaccination status has no bearing on your need to be tested if you develop symptoms of the virus or on the community benefit of asymptomatic testing. According to the CDC, the COVID-19 vaccination works by teaching your immune system how to recognize and fight the virus that causes COVID-19, and this protects you from getting sick with COVID-19 or as sick as you might without the vaccine. The UO’s Monitoring and Assessment Program will continue to offer free COVID-19 testing opportunities for all UO employees, students, and Eugene/Springfield community members, regardless of their vaccination status.
Where can I get more information about the COVID-19 vaccines?
The CDC has published important information regarding the recommended vaccines. Find more facts about COVID-19 vaccines.