UO COVID-19 Vaccination Requirement – Employee Process

As announced in May, all UO students and employees are required to be fully vaccinated against COVID-19 or request an exemption prior to the start of their fall academic term. This public health measure at the UO will help protect our community by reducing the potential for serious illness, hospitalization, or death. It also will limit campus disruptions and allow us to resume in-person instruction and activities.

Healthcare and K-12 Education Workers:

OHA temporary rules require UO healthcare and K-12 education workers to meet a specific vaccination requirement.

View OHA Requirement Process

 

Complete the Vaccination Requirement Process

To meet the UO COVID-19 vaccination requirement, UO employees are required to submit a secure online form. The form is mobile-friendly and can be completed on any device. The form allows you to comply by taking one of two actions:

Attest to being fully vaccinated.

  • Employee should be considered fully vaccinated according to CDC guidelines when completing the online form.
  • Those who intend to be vaccinated, are in the process of receiving a two-dose vaccine, or within 14 days of completing the vaccination process:
    • Should submit the online form selecting the exemption option in order to comply with the vaccination requirement process by the established deadline.
    • Once fully-vaccinated, please submit a new form reporting your vaccination status. The new form will replace the previous submission.
  • Vaccination dates and documentation are not required at the time the form is completed.
  • UO reserves the right to request proof of vaccination if necessary.
  • The online form meets data security requirements.

Request an exemption.

  • Exemptions are allowed for medical, religious, philosophical, or other non-medical reasons.
  • Those who intend to be vaccinated, are in the process of receiving a two-dose vaccine, or within 14 days of completing the vaccination process:
    • Should submit the online form selecting the exemption option in order to comply with the vaccination requirement process by the established deadline.
    • Once fully-vaccinated, please submit a new form reporting your vaccination status. The new form will replace the previous submission.
  • To receive an exemption:
    • an education module must be completed; and
    • employee must acknowledge that they will be expected to continue taking additional safety measures as required for unvaccinated individuals. Details are provided below.
    • Employees who request an exemption are required to take part in weekly COVID-19 testing through the UO Monitoring and Assessment Program.

Deadlines

The deadlines for complying with the UO COVID-19 vaccination requirement regulation are:

  • August 13 – School of Law faculty and staff

  • September 17 – All other employees


Important Considerations

Fully-Vaccinated Option

  • The online COVID-19 vaccination requirement form requires an employee to be fully-vaccinated according to the following Centers for Disease Control and Prevention guidelines:
    • 14 days after the receiving a one-dose COVID-19 vaccine.
    • 14 days after the second dose of a two-dose COVID-19 vaccine.
    • Vaccinations administered outside of the US must be “EOI accepted” by the World Health Association and have a fully completed series according to the manufacturer of the vaccine.
    • Employees are encouraged to get vaccinated. Vaccinations are one of the strongest available measures to safeguarding individuals and our communities to the greatest degree possible. Time constraints of the vaccination requirement deadlines should not deter an employee from getting vaccinated. Those who intend to be vaccinated, are in the process of receiving a two-dose vaccine, or within 14 days of completing the vaccination process:
      • Should submit the online form selecting the exemption option in order to comply with the vaccination requirement process by the established deadline.
      • Once fully-vaccinated, please submit a new form reporting your vaccination status. The new form will replace the previous submission.
    • Refer to the CDC website for more information about getting a COVID-19 vaccination.
    • Contact your county, pharmacy or health care provider to get vaccinated. The state provides information about how to find a vaccine. Walk-ins are now welcome at Lane County Public Health clinics. Appointments are still encouraged.

    Exemption Option

    Employees who request an exemption are required to take part in weekly COVID-19 testing, among other safety measures for unvaccinated individuals. These measures may include isolating or quarantining if you are exposed to or contract COVID-19, testing to participate in certain activities and/or being excluded from certain activities. To obtain an exemption, the employee must:

    1. Complete the education module. Go to module >>
    2. Agree to the following attestations in the online UO COVID-19 vaccination requirement form:
    • I acknowledge I have completed the required COVID-19 vaccination educational module. I understand I am responsible for seeking guidance from a healthcare provider related to questions and concerns about my individual health and medical care.
    • I understand that while University of Oregon will take reasonable measures to mitigate the spread of COVID, the University cannot protect any individual person from all risks associated with contracting the virus.
    • I understand that choosing to forego vaccination puts me at risk for getting the disease with the associated risk of long-term medical problems or death.
    • In order to minimize risk of viral spread, I understand that I may be required to wear a face covering and/or undergo regular screening tests for COVID-19.
    • I understand that if I contract the disease, I will need to enter isolation for a mandated period of time, typically ten days, during which time I will not be able to attend in-person classes or activities, or work on campus.
    • I understand that as an unvaccinated individual, if I am exposed to someone with COVID-19, I will be required to quarantine for a mandated period of time, typically 14 days, and if I develop COVID during my quarantine, my time in isolation could be extended by a mandated period of time, typically an additional ten days. While quarantining or isolating, I will not be able to attend in-person classes or activities, or work on campus.
    • I understand my exempted vaccination status, but not the reason for my request or any supporting documents that I may be required to submit, may be shared with the UO incident management team or those working on its behalf to the extent necessary to protect the health or safety of me or other persons, including for disease prevention and control purposes, and in coordination with state or local public health officials, for example to keep me informed about any required face covering or testing protocols.
    • With a full understanding of this information, I request to be exempted from the University of Oregon COVID-19 vaccination requirement, and I accept the potential consequences associated with this decision.

    Compliance Action Guide

    All faculty, officers of administration, classified employees, and UO temporary employees should complete the online COVID-19 vaccination requirement form by the appropriate deadline to comply.

    Some groups may have similar, separate processes, such as graduate employees, student employees, courtesy and emeritus faculty, and agency temporary employees. The following chart provides more information about who should take which action to comply with the UO COVID-19 Vaccination Requirement regulation:

    UO COVID-19 Vaccination Requirement Online Form Tenure-related faculty, career faculty, officers of administration, classified employees (SEIU, UOPA, Teamsters), UO temporary employees
    Student Requirement Process - myUOHealth Portal

    Graduate employees, student employees

    UO COVID-19 Vaccination Requirement Regulation Notice

    Courtesy faculty who do not regularly come to campus, emeritus faculty, campus associates (unpaid appointments)

    Alternative online form:
    • Link to form is provided to the individual by their supervisor or other department representative.
    • Supervisors, refer to the HR website for more information.

    Agency temporary employees, courtesy faculty who regularly come to campus, and volunteers

    OHA Requirement for Healthcare and K-12 Education Workers

    The University of Oregon is subject to the Oregon Health Authority temporary rules mandating vaccinations for employees deemed healthcare providers and staff or K-12 teachers and school staff. The university’s vaccination requirement process previously completed by employees does not meet OHA requirements. UO employees subject to the temporary rules must complete additional forms to comply with the State’s mandate. 

    Complete the OHA Requirement

    Additional guidance for specific employment conditions:

    • Fully-remote employees must comply by completing the online employee form.
    • Newly hired employees take action within the first 30 days of employment by completing the online employee form.
      HR provides guidance for supervisors and step-by-step instructions for new employees.
    • Employees who are on an on-going, full leave of absence are not required to take action until they return from leave, as long as they are not working on campus in any capacity while on leave. Units are responsible to ensure that employees who return from leave complete the required online employee form as soon as possible.
    • Employees who are on partial or intermittent leave must complete the online employee form by the appropriate deadline.
    • Employees who work .50 FTE (half-time) or more and are enrolled in one or more classes must complete both the student and employee processes.

    Enforcement

    Employees who do not complete the vaccination requirement form by September 17 will be contacted to take immediate action to comply. Failure to comply will result in disciplinary action up to and including termination. Follow up, discussion, and disciplinary action will begin immediately following the deadline.


    Supporting Employees through the Process

    UO leadership strongly encourages managers and supervisors to support employees through the COVID-19 vaccination requirement process. You should make every effort to work with employees to address issues that may prevent them from taking action. The Office of Human Resources provides guidance for supporting employees, encouraging action, and addressing questions.

    View Supervisor Guidance


    Questions and Assistance

    If you need assistance with the employee compliance process, please reach out to your supervisor. Questions regarding the online form can be emailed to riskmanagement@uoregon.edu.