UO COVID-19 Vaccination Requirement – Employee Process

All UO students and employees are required to be up to date on their COVID-19 vaccinations or request an exemption. This public health measure helps protect our community by reducing the potential for serious illness, hospitalization, or death.

Requirements

Federal Vaccination
A federal executive order requires the university to obtain documentation of COVID-19 vaccination or exemption from its employees. UO employees must complete the reporting process by January 14, 2022, to ensure UO compliance.

Booster
The UO requires employees to receive a COVID-19 booster shot. The booster shot requirement must be met by January 31 or 30 days after you become eligible.

Deadlines

The deadline for complying with university requirements are:

  • Federal COVID-19 vaccination requirement (primary vaccination dose(s)) – January 14, 2022

  • UO COVID-19 booster requirement – January 31, 2022 or 30 days after you become eligible.

Report Primary COVID-19 Vaccination

Report Now:

You will need all required documentation or forms ready to be uploaded before you begin completing the online vaccination requirement form. Documentation includes your vaccination card and exemption forms, if applicable.

To meet the updated UO COVID-19 vaccination requirement, UO employees are required to submit a secure online form and upload documentation of vaccination or an exemption request form. The form is mobile-friendly and can be completed on any device. The form allows you to comply by taking one of two actions described below.

Document being fully vaccinated.

  • Employee will need to enter the type of vaccination (i.e., Pfizer, Moderna, etc.) the dates the vaccination(s) were given, and upload a copy (jpg or pdf) of your vaccination card (front and back) or other official documentation of vaccination.
  • Vaccinated student employees do not need to upload this information again.
  • Those who intend to be vaccinated, are in the process of receiving a two-dose vaccine, or within 14 days of completing the vaccination process:
    • Complete your vaccination series to become fully vaccinated.
    • Submit the online form to enter your current status. You will be contacted about next steps.
    • Once fully vaccinated, please submit a new form reporting your vaccination status. The new form will replace the previous submission.
  • The online form meets data security requirements.

Request an exemption.

  • Per federal requirements, exemptions are allowed for medical and religious reasons only.
  • Student employees with an exemption must submit new specific exemption forms to be compliant.
  • To receive an exemption:
    • Prepare and submit a medical or religious exemption form.
    • If you request a religious exemption, complete the education module.
    • Acknowledge that you will be expected to continue taking additional safety measures as required for unvaccinated individuals. Details are provided below.
    • Employees who have an exemption are required to take part in weekly COVID-19 testing through the UO Monitoring and Assessment Program.

Report Primary COVID-19 Vaccination Now

Important note: You will need all required forms ready to be uploaded before you begin completing the online vaccination requirement form. You will not be able to complete the process without uploading the required forms.


Report COVID-19 Booster

The university requires employees to receive a COVID-19 booster shot by January 31, 2022 or 30 days after they are eligible.

Using the chart, please identify the option that best represents your current vaccination status and take the corresponding action.

Important note: You will need all required forms ready to be uploaded before you begin completing the online vaccination requirement form. You will not be able to complete the process without uploading the required forms.

Option Action
I have my COVID-19 booster shot.
I have already provided my booster information in the vaccination reporting form.
No action needed.

I have my COVID-19 booster shot.
I am ready to report my information.

Complete the vaccination reporting form.

  • Provide all vaccination dates, and upload front and back image of vaccination card.

  • In booster section, upload the documentation you were given or your vaccination card again, if your booster was added to your original card.

Go To Form >>

I have not received a COVID-19 booster shot.
I am eligible and

  • have an appointment scheduled; or

  • will get it as soon as I can.

Get your COVID-19 booster shot as soon as possible, and then complete the vaccination reporting form immediately.

You may be asked to provide more information about your booster eligibility date and scheduled vaccination appointment.

I have not received a COVID-19 booster shot.
I have an exemption for the COVID-19 vaccination requirement.

No action needed.
Your exemption record will be applied to the booster requirement.

I have not received a COVID-19 booster shot.
I received my primary COVID-19 vaccination, but I am not planning to get a booster shot and want to request an exemption.

Prepare the appropriate form. Exemptions are only allowed for medical or religious reasons:

Please Note: If you do not have a medical or religious reason for not getting the COVID-19 booster shot, you will need to complete the vaccination reporting form by the appropriate deadline.

Submit your exemption request online and upload your completed medical or religious exemption form.

Booster Requirement Enforcement

Employees who do not report their booster vaccination or request an exemption by January 31, or 30 days after the date they are eligible, will be contacted. They may be asked to provide additional information, and they are expected to take immediate action to comply. Failure to comply will result in additional action from the university, which may include disciplinary action.


Important Considerations

      • Employees are encouraged to get vaccinated. Vaccinations are one of the strongest available measures to safeguarding individuals and our communities to the greatest degree possible. Time constraints of the vaccination requirement deadlines should not deter an employee from getting vaccinated.
      • Refer to the CDC website for more information about getting a COVID-19 vaccination and booster.
      • Contact your county, pharmacy or health care provider to get vaccinated. The state provides information about how to find a vaccine. Walk-ins are now welcome at Lane County Public Health clinics. Appointments are still encouraged.

      Exemption Option - Primary COVID-19 Vaccination only

      Employees who request an exemption to the primary COVID-19 vaccination requirement are required to take part in weekly COVID-19 testing, among other safety measures for unvaccinated individuals. These measures may include isolating or quarantining if you are exposed to or contract COVID-19, testing to participate in certain activities and/or being excluded from certain activities. To obtain an exemption, the employee must:

      1. Designate and document the type of exemption you are requesting.
      2. Complete the appropriate form, medical exemption form or religious exemption form, and upload a copy.Please note that the medical exemption form requires the signature of a medical provider.
      3. If you request a religious exemption, complete the education module. Go to module >>

      Primary COVID-19 Vaccination Reporting
      Compliance Action Guide

      All faculty, officers of administration, classified employees, UO temporary employees, and student employees  should complete the online COVID-19 vaccination reporting form by the appropriate deadline  to comply.

      Some groups may have similar, separate processes, such as graduate employees, student employees, courtesy and emeritus faculty, and agency temporary employees. The following chart provides more information about who should take which action to comply with the UO COVID-19 Vaccination Requirement (primary dose(s)) regulation:

      UO COVID-19 Vaccination Requirement Online Form

      Medical Exemption Form

      Religious Exemption Form

      Tenure-related faculty, career faculty, officers of administration, classified employees (SEIU, UOPA, Teamsters), UO temporary employees,

      *Graduate employees and student employees - If requesting an exemption

      Student Requirement Process - myUOHealth Portal

      Graduate employees and student employees - If fully vaccinated

      UO COVID-19 Vaccination Requirement Regulation Notice

      Courtesy faculty who do not regularly come to campus, emeritus faculty, campus associates (unpaid appointments). No further action is needed to comply with the federal requirement

      Alternative online form:
      • Link to form is provided to the individual by their supervisor or other department representative.
      • Supervisors, refer to the HR website for more information.

      Agency temporary employees, courtesy faculty who regularly come to campus, and volunteers

      OHA Requirement for Health care and K-12 Education Workers

      The University of Oregon is subject to the Oregon Health Authority temporary rules mandating vaccinations for employees deemed health care providers and staff or K-12 teachers and school staff. The OHA process meets federal requirements. No additional action is required by health care and K-12 education employees who complied with the OHA temporary rule.

      Complete the OHA Requirement

      Additional guidance for specific employment conditions:

      • Fully remote employees must comply by completing the online employee form.
      • Newly hired employees take action within the first 30 days of employment by completing the online employee form.
        HR provides guidance for supervisors and step-by-step instructions for new employees.
      • Employees who are on an on-going, full leave of absence are not required to take action until they return from leave, as long as they are not working on campus in any capacity while on leave. Units are responsible to ensure that employees who return from leave complete the required online employee form as soon as possible.
      • Employees who are on partial or intermittent leave must complete the online employee form by the appropriate deadline.

      Enforcement

      Employees who do not complete the vaccination requirement form by December 6 will be contacted to take immediate action to comply. Failure to comply may result in disciplinary action up to and including termination. Follow up, discussion, and disciplinary action will begin immediately following the deadline.


      Supporting Employees through the Process

      UO leadership strongly encourage managers and supervisors to support employees through the COVID-19 vaccination requirement process. It is the responsiveness of our employees and students that established a UO community vaccination rate of over 95 percent. You should make every effort to work with employees to address issues that may prevent them from taking action. The Office of Human Resources provides guidance for supporting employees, encouraging action, and addressing questions.

      View Supervisor Guidance


      Confidentiality Disclosure

      Information and documents provided by the employee are retained in accordance with applicable state and federal standards for confidentiality and protection of personal health information. Only a limited number of UO employees will have access to the information on a need-to-know basis in order to assist employees with completing the form, to assist with compliance with the OHA and federal mandates as needed, and to provide verification of compliance to state and local public health officials and federal officials, if requested.

      View Supervisor Guidance


      Questions and Assistance

      If you need assistance with the employee compliance process, please reach out to your supervisor. Questions regarding the online form can be emailed to uovaccine@uoregon.edu.