UO COVID-19 Regulations

To protect your health and safety during the COVID-19 outbreak, the university requires that everyone on campus follow the rules listed below. The UO actively updates plans and protocols to ensure best practices in coordination with local, state and federal health officials.

These regulations are mandatory for all students, faculty, staff, vendors, and campus visitors.

Please review the university's temporary pandemic response regulations policy for additional information.

If you have additional questions, submit a question using this webform.

Symptom Self-Check Regulation Information

Updated August 14, 2020

Symptom Self-Check Regulation

The campus community can mitigate the spread of COVID-19 on campus through daily symptom self-checks. This practice, coupled with several other mitigation measures, like physical distancing, the use of face masks, and increased hand hygiene, are important strategies to help reduce the risk of disease on campus.

Consistent with Oregon Health Authority Higher Education guidance, students and employees are required to:

  • Monitor your health to assess if you have had any symptoms that are different from your baseline. Check the COVID-19 symptoms as defined by the CDC.

The university will not collect health information from its employees or students under this requirement.

Symptom Self-Check Procedures

  • Some employees receive health checks upon entering certain buildings on campus such as University Health Services. These health checks satisfy this requirement.

  • University departments are responsible for communicating with visitors, vendors, contractors, and guests that they should not come to campus if they have had any COVID-19 related symptoms.

  • Campus community members performing remote work or studies for the day are not required to do a symptom self-check if they are not coming on campus.

  • If employees and students have symptoms, they may perform work or studies remotely to the extent they feel well enough to do so and to the extent remote work is available. Employees and students who are well enough to work or study remotely when they are experiencing COVID-19 symptoms should work with their supervisor or professor to identify available work.

  • Employees may use available leave to cover these periods if they are unable to work. Students should work with their instructors to identify make-up work or remote studies.

  • Employees and students who have a chronic or baseline cough that has worsened or is not controlled with medication should stay at their place of residence. Campus community members who have other symptoms that are chronic or baseline symptoms are not restricted.

  • Employees and students do not need to submit their symptom self-checks to the university.

  • There is no expectation of supervisors to monitor whether or not staff have completed a daily symptom check. If a supervisor has any reason to believe that an employee has not performed their daily symptom check they should contact UO Employee and Labor Relations to assist in determining how best to respond.

If you do not have a primary care physician, an urgent care location or any of Lane County Public Health’s clinics can also be a resource. Benefits-eligible employees can also find a primary care physician by reviewing the options available through their UO health insurance plan at Human Resources. Graduate employees can find information about their health insurance through the GTFF.

Recording Procedures and Enforcement

Employees and students do not need to submit their symptom self-checks to the university but they should record that it was completed in their personal notes. This tracking sheet can be used for recording purposes so that they can verify they completed the check upon request.

There is no expectation of supervisors to check in daily on whether or not staff completed their daily symptom check. However, if a supervisor has any reason to believe that an employee has not performed their daily symptom check they should contact UO Employee and Labor Relations to assist in determining how best to respond.

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Face-Covering Regulation Information

Updated September 18, 2020

Face-Covering Regulation

Effective June 15, 2020, the University of Oregon (UO) requires faculty, staff, students, visitors, and vendors across all UO locations to use face coverings, which include masks (note: masks with exhaust valves are discouraged), cloth face coverings, or face shields, when in UO owned, leased, or controlled buildings, EXCEPT when alone in a space (e.g., room with four walls).

It is recommended that individuals wear face masks when alone in a space.

Face coverings are required outdoors when on UO property and when physical distancing expectations (at least 6 feet apart, not in groups) cannot be met.

This safety requirement is subject to change in light of state and/or federal guidance from the Centers for Disease Control and Prevention (CDC) [en Español] and Oregon Health Authority (OHA) [en Español] on face covering changes.

 

Exemptions

  • When an employee has a disability or a serious medical condition that prevents them from putting on, taking off, or wearing any face covering they should consult with their supervisor. Supervisors will be given guidance from Human Resources on how to respond to employees who raise concerns about wearing a mask at work, strategies for brainstorming solutions that address individual and community health concerns, and when to consult with the ADA coordinator.
  • When a student has a disability or serious medical condition that prevents them from putting on, taking off, or wearing any face covering, they should consult with the Accessible Education Center
  • To comply with documented industry best practices for a specific position, or by law or regulation (e.g., health care facilities, restaurants, gyms)
  • While eating
  • Within University Housing:
    • In a student’s own residence hall room or family housing unit
    • In shared residence hall restrooms
  • Individuals under the age of two
  • Additional exemptions may be requested on a case by case basis by contacting Environmental Health & Safety
  • If required by applicable OHA public health guidance

Enforcement

  • The university will post signage clearly stating face covering requirements, including access to services for faculty, staff, and students
  • It is prohibited for any individual to be denied or restricted access or participation based on not wearing a face covering, if the individual states that they are aware of, and that they meet an exemption to, this regulation
  • Enforcement procedures for employees will comply with UO policies and procedures and applicable collective bargaining agreements
  • The Office of Student Conduct and Community Standards is responsible for developing and implementing enforcement procedures for students
  • If you come across someone you believe might not be properly following the university's COVID-19 safety regulations (e.g., face coverings, physical distancing, etc.), follow these steps. Or you can use our behavioral concern reporting form to let us know and we can follow up on it.

What Should I Do if Someone is Not Wearing a Face Covering?

Knowing the regulations is only the beginning of the process. Taking action through our behavior is how we truly safeguard ourselves, our community, and achieve results to prevent the spread of COVID-19 as well as other illnesses.

Here’s what you can do to contribute to our prevention efforts and abide by the face-covering regulation:

  • Comply with the requirement by wearing an approved face covering—a face mask, cloth face covering, or face shield. Encourage others to do the same with kindness, respect, and positive reinforcement.

  • Get face masks through the university – they are available at the UO Card Office in the EMU.

  • Plan for your response should you encounter someone without a mask. Here are some suggestions:

    • Lead with inquiry and curiosity rather than assertion and judgment. “Have you heard that UO now requires face coverings on campus?”

    • Kindly share your expectations. “Do you have a mask with you that you can wear while we are working near each other?” Offer a disposable mask, if available, for use in the moment.

    • Provide information and a respectful reminder of the regulation. “The UO website has helpful information about the face-covering regulation and how to get a mask if you need one. For example, anyone can drop by the UO Card Office in the EMU anytime to get one.”

    • Assume positive intent. Your responsibility is to ensure your own compliance and reinforce expectations with others. As a coworker or bystander, it is not your role or responsibility to enforce the regulations.

For employees not wearing face coverings:

  • If the person does not put on a face mask when requested, follow up with your supervisor, and direct the person to their supervisor for more information.
  • Engagement between employees about the face-covering requirement should always align with our respectful workplace standards. It is never acceptable to harass, use a raised voice, physically touch, or otherwise engage in aggressive or disruptive communication or behavior towards other employees.

  • End conversations before they escalate, and reach out to your supervisor for assistance and support.
  • Employees may also share concerns about the face-covering regulation using the COVID-19 behavioral concern reporting form.

For students not wearing face coverings:

For vendors and contractors not wearing face coverings:

Additional Information

  • These requirements will and may be amended if regulatory conditions change or guidance from health authorities evolves. This may include local or state-level laws or guidance related to business practices (e.g., food service, childcare, etc.). Changes to safety requirements will comply with the policy.

  • UO may transition from a requirement to a recommended use of cloth face coverings based on local conditions and guidance from the CDC, OHA, and local health authorities.

  • UO will develop procedures for the distribution of face coverings to members of the campus community. UO will provide employees alternatives to face coverings, such as face shields, if such alternatives are required. Employees can work with their supervisors on these requests and students can work through the Accessible Education Center.

  • It is the responsibility of the individual to handle and launder their face coverings following public health guidelines.

  • Individuals who engage in harassing, discriminatory, bullying, or retaliatory behavior towards others because they are or are not wearing a face covering may be subject to investigation and sanction under other applicable UO policies.

  • The university will establish a point of contact for members of the campus community to report concerns about people not complying with this safety regulation. Employees can also raise concerns with their supervisors. Enforcement will focus on education first.

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