Face Coverings & Symptom Self-Checks (formerly UO COVID-19 Regulations)

To protect your health and safety during the COVID-19 outbreak, the university requires that everyone on campus follow the rules listed below. The UO actively updates plans and protocols to ensure best practices in coordination with local, state and federal health officials.

These regulations are mandatory for all students, faculty, staff, vendors, and campus visitors.

Please review the university's temporary pandemic response regulations policy for additional information.

Face-Covering Regulation Information

Updated July 12, 2021

Face-Covering Regulation for Summer Term 

The university enacted Summer 2021 COVID-19 Regulations, which updated face covering requirements.

For summer term, face coverings are no longer required indoors for those individuals who are fully vaccinated. Individuals who are not fully vaccinated are required to wear face coverings indoors except when alone in a room or in an area specifically designated for eating in groups.

Face coverings are required, regardless of vaccination status, during in-person classes or when using specific UO services that fall under state or federal covering requirements. This includes health or transportation services and when working with children under the age of 12 (i.e., University Health Services, Monitoring and Assessment Program (MAP), HEDCO Clinics, EC Cares, childcare centers, youth programs).

This safety requirement is subject to change as guidance from the Centers for Disease Control and Prevention (CDC) [en Español] is updated.

Accommodations may be requested through the university’s Human Resources and Accessible Education processes, but reasonable accommodation does not include the absence of a face covering. Questions may be directed to UO Environmental Health and Safety.

These face covering regulations apply to summer term only. Guidance for fall will be released in the coming weeks.

Proper Use:

  • A face covering is required to cover the nose and mouth, and rest snugly against the face. Masks with exhaust valves are not considered face coverings.
  • For cloth masks, it is recommended that you ensure the mask blocks light from coming through the fabric if held up to a bright light source.

 

 

Exemptions

  • When fully vaccinated, unless inside facilities that fall under state or federal requirements (i.e., University Health Services, Monitoring and Assessment Program (MAP), HEDCO Clinics, EC Cares, childcare centers, youth programs).
  • When an employee has a disability or a serious medical condition that prevents them from putting on, taking off, or wearing any face covering they should consult with their supervisor. Supervisors will be given guidance from Human Resources on how to respond to employees who raise concerns about wearing a mask at work, strategies for brainstorming solutions that address individual and community health concerns, and when to consult with the ADA coordinator.
  • When a student has a disability or serious medical condition that prevents them from putting on, taking off, or wearing any face covering, they should consult with the Accessible Education Center
  • To comply with documented industry best practices for a specific position, or by law or regulation (e.g., health care facilities, child care facilities, restaurants, gyms)
  • While eating
  • Within University Housing:
    • In a student’s own residence hall room or family housing unit
    • In shared residence hall restrooms
  • Individuals under the age of five
  • Additional exemptions may be requested on a case by case basis by contacting Environmental Health & Safety
  • If required by applicable OHA public health guidance

Enforcement

  • The university will post signage clearly stating face covering requirements, including access to services for faculty, staff, and students
  • It is prohibited for any individual to be denied or restricted access or participation based on not wearing a face covering, if the individual states that they are aware of, and that they meet an exemption to, this regulation
  • Enforcement procedures for employees will comply with UO policies and procedures and applicable collective bargaining agreements
  • The Office of Student Conduct and Community Standards is responsible for developing and implementing enforcement procedures for students
  • If you come across someone you believe might not be properly following the university's COVID-19 safety regulations (e.g., face coverings, physical distancing, etc.), follow these steps. Or you can use our behavioral concern reporting form to let us know and we can follow up on it.

Additional Information

  • Face Shields: Use of a face shield alone is not recommended, and should be done only on a limited basis such as when talking to someone who is deaf or hard of hearing and needs to read lips to communicate or where wearing a mask is not feasible. Wearing a face shield alone without a mask or face covering increases the potential for transmission of viruses to those in the same room as the individual without the mask or face covering.
  • These requirements will and may be amended if regulatory conditions change or guidance from health authorities evolves. This may include local or state-level laws or guidance related to business practices (e.g., food service, childcare, etc.). Changes to safety requirements will comply with the policy.

  • UO may transition from a requirement to a recommended use of cloth face coverings based on local conditions and guidance from the CDC, OHA, and local health authorities.

  • UO will develop procedures for the distribution of face coverings to members of the campus community. UO will provide employees alternatives to face coverings if such alternatives are required. Employees can work with their supervisors on these requests and students can work through the Accessible Education Center.

  • It is the responsibility of the individual to handle and launder their face coverings following public health guidelines.

  • Individuals who engage in harassing, discriminatory, bullying, or retaliatory behavior towards others because they are or are not wearing a face covering may be subject to investigation and sanction under other applicable UO policies.

  • The university will establish a point of contact for members of the campus community to report concerns about people not complying with this safety regulation. Employees can also raise concerns with their supervisors. Enforcement will focus on education first.

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Symptom Self-Check Regulation Information

Symptom Self-Check Regulation

The campus community can mitigate the spread of COVID-19 on campus through daily symptom self-checks. This practice, coupled with several other mitigation measures, like physical distancing, the use of face masks, and increased hand hygiene, are important strategies to help reduce the risk of disease on campus.

Students and employees are required to:

Use the Symptom Self-Check Tool

The university will not collect health information from its employees or students under this requirement.

Symptom Self-Check Procedures

  • Some employees receive health checks upon entering certain buildings on campus such as University Health Services. These health checks satisfy this requirement.

  • University departments are responsible for communicating with visitors, vendors, contractors, and guests that they should not come to campus if they have had any COVID-19 related symptoms.

  • Campus community members performing remote work or studies for the day are not required to do a symptom self-check if they are not coming on campus.

  • If employees and students have symptoms, they may perform work or studies remotely to the extent they feel well enough to do so and to the extent remote work is available. Employees and students who are well enough to work or study remotely when they are experiencing COVID-19 symptoms should work with their supervisor or professor to identify available work.

  • Employees may use available leave to cover these periods if they are unable to work. Students should work with their instructors to identify make-up work or remote studies.

  • Employees and students who have a chronic or baseline cough that has worsened or is not controlled with medication should stay at their place of residence. Campus community members who have other symptoms that are chronic or baseline symptoms are not restricted.

  • Employees and students do not need to submit their symptom self-checks to the university.

  • There is no expectation of supervisors to monitor whether or not staff have completed a daily symptom check. If a supervisor has any reason to believe that an employee has not performed their daily symptom check they should contact UO Employee and Labor Relations to assist in determining how best to respond.

If you do not have a primary care physician, an urgent care location or any of Lane County Public Health’s clinics can also be a resource. Benefits-eligible employees can also find a primary care physician by reviewing the options available through their UO health insurance plan at Human Resources. Graduate employees can find information about their health insurance through the GTFF.

Recording Procedures and Enforcement

Employees and students do not need to submit their symptom self-checks to the university but they should record that it was completed in their personal notes. The symptom self-check tool can be used for recording purposes so that they can verify they completed the check upon request.

There is no expectation of supervisors to check in daily on whether or not staff completed their daily symptom check. However, if a supervisor has any reason to believe that an employee has not performed their daily symptom check they should contact UO Employee and Labor Relations to assist in determining how best to respond.

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